At present, where technological advances are increasing, there are still travel agencies that are managed using paper and spreadsheets. Normally a travel agent says "with Excel, I can go faster" or "Excel fits my needs" or "with Excel I have the flexibility I need". But in these times, this generates more complexity for the travel agent ...
Now, surely in some aspects of the basic operative management of an agency, Excel will work, but what about online reservations, integrations with GDS, electronic billing or integration with mobile applications? Today, the integration of tasks and systems is essential so that the travel agent can buy time to sell more and improve their service.
That is why below we detail some reasons why a management system is more secure than Excel in a travel agency:
1) Excel is not specialized in travel agencies: Excel is used by different types of companies, that is, it is generic. And the travel agency sector has many peculiarities that make it unique: it is necessary to have a place where you can track reservations, passengers, vouchers, commissions, groups, etc. The tourist software for travel agencies is a solution ALL IN ONE (all in one), where Excel does not even reach 15% of the features that have these types of systems.
2) An enormous amount of time is wasted with Excel: having the possibility of having everything integrated with one place helps a travel agency to avoid the manual work it invests each time it needs to enter data for multiple worksheets and formulas complex. The prices of their services are calculated automatically, the itineraries also and you can access a summary of the current financial status in a single step.
3 ) Endless numbers and complexity of use: as we said, in Excel, the basic tasks are simple to carry. But when they become more complex, you need to use more advanced functions that require time and, above all, experience and knowledge to use them correctly. An Excel spreadsheet is a blank canvas in which you can store economic figures, where you need to enter each number one by one and use different formulas to create calculated fields that show the values that are relevant. A management system for travel agencies exempts you from the responsibility of designing complex formulas that could contain errors, all calculations are already integrated and revised.
4) Lack of reports: The benefits, losses, margins, amounts billed, collections, are scattered in several Excel files, without giving you an overview of how the travel agency works. With a back office for tourism agencies, it is possible to obtain all the reports directly from within the same solution and in a few seconds (money management, budgets, free seats, tracking of invoices and payments, clients, commercial agents, suppliers, creation and sending documents, itineraries and monitoring the profitability of employees.
5) The larger number of errors: As data is entered manually in a constant way in Excel, they usually lead to more errors versus a system of travel agencies. The data can be corrupted through accidental changes or be deleted, which means that you lose control of the company, which is extremely dangerous.
6) The data is not in ONE PLACE: with software for travel agencies, customers, suppliers, documents and tourist services are managed from one place. In addition, all financial and economic transactions are consolidated and managed from a central location, eliminating the need for separate Excel worksheets that can lead to clutter and chaos in any type of company.
7) No information in real time: when employees need to enter data manually in an Excel spreadsheet, or in numerous spreadsheets, nobody ever has a real-time view of the benefit or cash flow, or what services of travel or itineraries have changed. And this is the current times is fundamental, since the speed with which everything moves, makes it necessary to have a system that helps to provide information instantly.
8) Decision making is not easy: in any company, decision making must rely on consolidated economic information. Excel does not offer tools to show how the travel agency has evolved or provide financial and economic data in real time for proper decision making. It is very difficult to obtain the necessary quality information to carry out future actions. This is why software for travel agencies, whether desktop or online, automatically converts the data into actionable information, which can be used for business decision making.
In summary: Excel is an excellent program for storing small amounts of simple data and can provide basic levels of management and operation functions. But when it comes to visualizing data, creating dashboards, managing unlimited data and obtaining information in real time, a management system for travel agencies is ideal.
As the travel agency grows, you have more and more data to work and analyze, which becomes a complication if you work only with Excel. Nowadays, good online tourism software facilitates information integration, team management, and decision making.
Now, surely in some aspects of the basic operative management of an agency, Excel will work, but what about online reservations, integrations with GDS, electronic billing or integration with mobile applications? Today, the integration of tasks and systems is essential so that the travel agent can buy time to sell more and improve their service.
That is why below we detail some reasons why a management system is more secure than Excel in a travel agency:
1) Excel is not specialized in travel agencies: Excel is used by different types of companies, that is, it is generic. And the travel agency sector has many peculiarities that make it unique: it is necessary to have a place where you can track reservations, passengers, vouchers, commissions, groups, etc. The tourist software for travel agencies is a solution ALL IN ONE (all in one), where Excel does not even reach 15% of the features that have these types of systems.
2) An enormous amount of time is wasted with Excel: having the possibility of having everything integrated with one place helps a travel agency to avoid the manual work it invests each time it needs to enter data for multiple worksheets and formulas complex. The prices of their services are calculated automatically, the itineraries also and you can access a summary of the current financial status in a single step.
3 ) Endless numbers and complexity of use: as we said, in Excel, the basic tasks are simple to carry. But when they become more complex, you need to use more advanced functions that require time and, above all, experience and knowledge to use them correctly. An Excel spreadsheet is a blank canvas in which you can store economic figures, where you need to enter each number one by one and use different formulas to create calculated fields that show the values that are relevant. A management system for travel agencies exempts you from the responsibility of designing complex formulas that could contain errors, all calculations are already integrated and revised.
4) Lack of reports: The benefits, losses, margins, amounts billed, collections, are scattered in several Excel files, without giving you an overview of how the travel agency works. With a back office for tourism agencies, it is possible to obtain all the reports directly from within the same solution and in a few seconds (money management, budgets, free seats, tracking of invoices and payments, clients, commercial agents, suppliers, creation and sending documents, itineraries and monitoring the profitability of employees.
5) The larger number of errors: As data is entered manually in a constant way in Excel, they usually lead to more errors versus a system of travel agencies. The data can be corrupted through accidental changes or be deleted, which means that you lose control of the company, which is extremely dangerous.
6) The data is not in ONE PLACE: with software for travel agencies, customers, suppliers, documents and tourist services are managed from one place. In addition, all financial and economic transactions are consolidated and managed from a central location, eliminating the need for separate Excel worksheets that can lead to clutter and chaos in any type of company.
7) No information in real time: when employees need to enter data manually in an Excel spreadsheet, or in numerous spreadsheets, nobody ever has a real-time view of the benefit or cash flow, or what services of travel or itineraries have changed. And this is the current times is fundamental, since the speed with which everything moves, makes it necessary to have a system that helps to provide information instantly.
8) Decision making is not easy: in any company, decision making must rely on consolidated economic information. Excel does not offer tools to show how the travel agency has evolved or provide financial and economic data in real time for proper decision making. It is very difficult to obtain the necessary quality information to carry out future actions. This is why software for travel agencies, whether desktop or online, automatically converts the data into actionable information, which can be used for business decision making.
In summary: Excel is an excellent program for storing small amounts of simple data and can provide basic levels of management and operation functions. But when it comes to visualizing data, creating dashboards, managing unlimited data and obtaining information in real time, a management system for travel agencies is ideal.
As the travel agency grows, you have more and more data to work and analyze, which becomes a complication if you work only with Excel. Nowadays, good online tourism software facilitates information integration, team management, and decision making.
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